Donor Privacy

The Prempeh College Endowment is a nonprofit, tax-exempt organization with the sole mission to raise private support for Prempeh College. Your confidence in us is essential to the work we do on behalf of the school. We take your right to privacy very seriously and understand that your providing personal information to us is an act of trust.

We recognize that, to merit your continued trust, we must be transparent and accountable in preserving the confidentiality of the personal information we collect and maintain. This Privacy Policy protects your personal information and supplements the donor-privacy protections provided by US law.

We define “personal information” as information that can be used to distinguish, identify or contact a specific individual. It does not include publicly available information such as business contact information, names, addresses, and telephone numbers as published in public sources, such as telephone directories. Our collection, use or disclosure of personal information is limited to purposes related to the business of the Prempeh College Endowment Fund.

We do not sell personal information concerning donors, employees, volunteers, or those with whom we have a business relationship. We share updated alumni contact information with other Amanfoo Alumni Associations that we have relationship with, and share relevant donor information with representatives of Prempeh College charged with fundraising and donor stewardship duties. Otherwise, we do not share any of our donor or alumni information.

We honor any donor’s request for anonymity. Donors may choose to opt out of mail, email and/or telephone contact with the Endowment.

We collect, use and disclose personal information concerning our donors for the following reasons:

  • to establish a relationship and to communicate with donors
  • to understand who our donors are and how we may improve our services to meet their preferences and expectations
  • to process a donation, for example, to process a credit card transaction
  • to issue a tax receipt
  • to recognize contributions
  • to meet requirements imposed by law

We collect, use and disclose personal information concerning our employees and/or volunteers for the following reasons:

  • to recruit, train, recognize and retain highly qualified and motivated employees and volunteers
  • to establish and maintain harmonious employer-employee relations
  • to administer the Prempeh College Endowment policies and procedures
  • to administer compensation and benefits
  • to meet requirements imposed by law

We collect, use and disclose personal information concerning our payees and other individuals with whom we have a business relationship for the following reasons:

  • to reimburse the school’s clients
  • to process payments of invoices
  • to meet requirements imposed by law

We continually monitor our practices and procedures to ensure compliance with the principles set out in this policy. We use contractual or other means to provide a comparable level of protection when information has been transferred to a third party for processing, for example a mail processing company or payroll vendor.

Our internal processes protect personal information with safeguards appropriate to the sensitivity of the information. Our safeguards protect against loss or theft, unauthorized access, disclosure, copying, use or modification, regardless of the format in which the information is held. Our employees are required to sign a confidentiality agreement and are repeatedly reminded of the importance of maintaining the confidentiality of personal information. We take great care in the disposal or destruction of documents containing personal information to prevent access by unauthorized parties.

Our methods of protection include physical measures (e.g., shredding, locked file cabinets, restricted access to offices), organizational measures (e.g., background checks on prospective employees, access allowed on a need-to-know basis), and technological measures (e.g., passwords, data encryption, network firewalls).

Online Privacy

To maintain contact with alumni and friends of Prempeh College, the Endowment manages a website, www.prempeh.com. In general, users remain anonymous when they visit our website and access information. We require passwords and registration to go beyond viewing information, to enjoy engaging with other alumni community.

If you make an online gift, we enter the information you provide — excluding your credit card number — into our secure donor database so that we have an accurate record of your gift history and so that you receive appropriate acknowledgement and recognition. We handle changes of name or address records similarly.

Our gift processing department analyzes each online gift to match it with the correct donor. Staff members review name and address information (residence and business), graduation dates, and any comments associated with the gift.

Our online giving pages are secured by a company called thawte, which provides Secure Socket Layer (SSL) protection. All transactions through SSL-protected pages encrypt your private information, including credit card numbers, for your protection.

Your use of the Endowment website signifies your agreement to the terms and conditions of this Privacy Policy. If you do not agree to these terms and conditions, please do not use the site.

Internet technologies evolve constantly, and we may occasionally update this Privacy Policy to reflect new developments. We will post all revisions to this site. A revised Privacy Policy will apply only to data collected subsequent to its effective date.

If you have additional questions or would like more information about our commitment to privacy, contact the Directors at directors@prempeh.com.


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